Why do we collect your personal information?
We are asked by organisations to identify individuals who might be interested in new employment opportunities.
We take your privacy very seriously so, in order for us to keep you informed about relevant opportunities, we request to hold your personal data.
What information do we collect?
Typically, we collect your post code, email address and contact phone number. We may also hold current and previous employers, and details of your work, skills and experiences, education and qualifications as outlined on your CV.
We will then store pertinent details of our relationship which could include elements such as records of interviews, opportunities we have put you forward for, information you have provided to us such as a CV/resume and copies of correspondence.
We may store further information where we have placed you or you are in employed by us which could include start and end dates, pay history, umbrella company details and bank details.
What will we do with your personal information?
We will hold your personal data:
- To be able to inform you of any suitable positions which meet your job hunting criteria.
- We may use your data for the fulfilment and ongoing management of a contract where we have placed or hired you.
- We may also use your data for the purpose of identification
- To comply with our legal and regulatory obligations
Who will we share your personal information with?
We will only make your personal information visible to the organisations we are working with when you have been asked to attend an interview and you have accepted this invitation, or where required for the fulfilment and ongoing management of a contract where we have placed or hired you.
We may also disclose your personal information to third parties should we need to for running our business processes.
- For example, we have our database hosted in the cloud. This cloud provider would not typically have direct access to your information, however storage is considered processing under the relevant data protection legislation. Similarly, as an example, if we have employed you directly we would need to send your data as required by law to local tax authorities
- if we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
Using your information to keep in touch with you
In addition to our typical processing we may use the information we hold about you in order to contact you in the following circumstances:
- To advise you of changes to our terms
- To advise you of any security concerns
- Where permitted by law
How long do we hold it for?
We will hold your data for no longer than 2 years before seeking confirmation that you are happy for us to continue to hold your data. If we have placed you either with one of our clients or you have been employed directly by us, we are required by law to hold your data for 2 years.
Secure collection and storing of your information
All information that you provide to us, or we collect about you is stored on our secure servers. We understand that this includes confidential information and we have put in place a range of suitable physical, electronic and managerial procedures to safeguard and secure your information.
Our staff have the minimum required access to your data, and are trained to ensure that it is protected, and kept secure.
Once we have received your information, we will use strict procedures and security features to prevent unauthorised access.
We do not store your information for longer than is necessary to provide the service, and to ensure that we have appropriate auditable records for business purposes.
You have the right to request from us access to your own personal information. This is sometimes known as a 'subject access request'.
Additionally, you have the right to request from us:
• that any inaccurate information we hold about you is corrected
• that information about you is deleted in certain situations
• that we stop using your personal information for certain purposes
• that your member profile is provided to you in a portable format
• that decisions about you are not made by wholly automated means
Many of the rights listed above are limited to certain defined circumstances and we may not always be able to comply with your request. We will tell you if this is the case.
You also have the right to ask us not to process your personal data for direct marketing. We will inform you if we intend to use your information for this purpose or if we intend to disclose your information to any third party for this purpose. You can exercise your right to prevent us using your information in this way by contacting us at 01743 344466
If you choose to make a request to us to exercise any of these rights, we will aim to respond to you as soon as we reasonably can but no later than one month. We will not charge a fee for dealing with any reasonable request.
If you are unhappy with how we are using your personal information or if you wish to complain about how we have handled a request, then please contact us and we will try to resolve your concerns.
You also have the right to complain to your local Data Protection Authority and a full list can be found here
Changes to this privacy notice
Any changes we may make to our privacy notice in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy notice.
Law and Jurisdiction
This privacy information notice is subject to the laws of England, and the non-exclusive jurisdiction of the English Courts. If you are domiciled in Scotland, Wales or Northern Ireland it can be enforced in your local court system.